Modern Staffing is recruiting for an Administrative Assistant for a local manufacturing company in Seguin, TX:
JOB SUMMARY:
We are looking for a reliable, organized, and experienced Administrative Assistant to join our team. This position requires customer service, accounts payable/receivable, and data entry. The ideal candidate is self-motivated, detail-oriented, and comfortable working in a fast-paced environment that requires balancing office tasks with supporting shop operations.
RESPONSIBILITIES:
- Office Administration & Clerical
- Customer Service Desk: Act as the first point of contact, greeting customers, answering multi-line phones, and resolving inquiries.
- Data Entry & Reporting: Accurately enter data into Excel spreadsheets and accounting software (QuickBooks).
- Filing & Documentation: Maintain, organize, and scan files, invoices, and records.
- Office Equipment: Utilize calculators, scanners, and copiers to manage daily documentation.
- Financial & QuickBooks Management
- Accounts Payable (AP): Receive, verify, and process vendor invoices; match invoices with purchase orders and packing slips.
- Accounts Receivable (AR): Create customer invoices, process payments, and manage collections.
- Monthly Statements: Receive, reconcile, and file monthly vendor statements.
- Cash Handling: Manage customer service desk transactions, including accepting payments and counting out change accurately.
- Inventory & Shop Support
- Inventory Control: Maintain, organize, and restock the inventory supply areas.
- Ordering & Purchasing: Monitor stock levels of hardware, fasteners, and shop supplies to place orders as needed.
- Shop Coordination: Assist in receiving materials from vendors and organizing incoming, ongoing, and completed stock.
REQUIREMENTS & QUALIFICATIONS:
- Experience: Proven experience in a clerical, administrative, or office coordinator role, preferably in a manufacturing, construction, or fabrication environment.
- Software Proficiency: Strong proficiency in QuickBooks (specifically invoicing, AP/AR) and MS Office (specifically Excel).
- Technical Skills: Proficient in using 10-key calculators.
- Math Skills: Strong basic mathematics skills for inventory management and cash handling.
- Organizational Skills: Excellent attention to detail and ability to keep inventory areas organized.
- Communication: Strong verbal and written communication skills for dealing with customers and vendors.
SHIFT Monday - Friday 8am-5pm
