Modern Staffing is recruiting for an experienced Accounts Payable Specialist for a manufacturing company located in New Braunfels, TX:
JOB SUMMARY:
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team in a dynamic manufacturing environment. This role is responsible for managing the company’s outgoing financial obligations, ensuring accuracy and timeliness in processing vendor invoices, reconciling statements, and supporting month-end closing activities. The ideal candidate will have experience in a high-volume AP environment, preferably within the manufacturing sector.
RESPONSIBILITIES:
- Receive, review, and verify vendor invoices and match them to purchase orders and receiving documents.
- Code and enter invoices into the ERP/accounting system with proper documentation and approvals.
- Process weekly check runs, ACH payments, and wire transfers in a timely and accurate manner.
- Reconcile vendor statements and resolve discrepancies or payment issues promptly.
- Maintain and update vendor files and records, including W-9s and payment terms.
- Collaborate with procurement, receiving, and operations teams to resolve invoice or PO discrepancies.
- Assist in month-end closing by preparing accruals, journal entries, and AP reports as needed.
- Monitor and ensure compliance with internal controls and company policies.
- Respond to vendor inquiries regarding payment status and account reconciliation.
- Support audits by providing documentation and reports as requested.
- Other duties as assigned.
REQUIREMENTS & QUALIFICATIONS:
- Experience working with inventory and cost accounting systems.
- Familiarity with lean manufacturing processes and workflow optimization.
- Knowledge of sales/use tax and IRS 1099 reporting.
- Education: Prefer an Associate’s Degree in Accounting, Finance, or related field; or 3+ years of accounts payable experience, preferably in a manufacturing or industrial environment.
- Technical Skills:
- Proficiency with Microsoft Excel and accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks, Paycom, Epicor, Kinetics ERP).
- Experience with ERP systems and 3-way Matching.
- Soft Skills:
- Strong attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines.
- Excellent communication and problem-solving skills.
- Team player with a strong work ethic.
PAY RANGE: $20-$25/hr (depending on experience)
HOURS: Monday - Friday 8:00am - 5:00pm
