Front Desk Admin Assistant

JOB SUMMARY:

The job requires a self-driven individual that thrives under pressure and can remain calm. Someone who is well organized and has the ability to work under a deadline. An individual with the initiative to contribute to the success of the client, attorney, and law firm as a whole. As an administrative assistant at the firm, you need to be an effective communicator and provide general administrative support to the attorney and other staff.

RESPONSIBILITIES:

• Answer the phone and greet clients.
• Manage attorney’s calendar and email accounts.
• Assist in efficiently handling confidential client communications.
• Assist attorney with logging time entries, call tracking and other administrative tasks.
• Generate correspondence from notes or verbal communication.
• Support attorney with filing and tracking documents, cases status; monitoring and tracking deadlines; and following up on pending matters.
• Maintain calls and emails list in support of attorney.
• Serve as a back-up to other staff as needed.
• Limited travel to area court houses and other law offices.
• Strictly protect and maintain clients confidentiality.
• Perform certain personal assistant tasks that include running errands for the firm or attorney.
• Warm professional attitude.
• Willingness and ability to adjust to changing conditions or priorities.
• Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.

REQUIREMENTS & QUALIFICATIONS:

• High school diploma or equivalent.
• 3+ years of related experience.
• Advance skill level and experience with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
• Highly organized, motivated managerial and excellent ability to multitask.
• High achievement in their career, stress tolerant and very patient.
• Excellent time-management skills
• Detail oriented nature.
• Outstanding organizational skills.
• Excellent verbal and written communication skills.
• Teachable/ coachable.